WEDDING + EVENT CONTENT CREATION TERMS

Scope of Services

  • The Content Creator (Studio Sarker) will capture organic, behind-the-scenes content of the Client’s wedding day or event using an iPhone 16 Pro Max and handycam. This includes short video clips and photos in a candid, documentary-style format intended for social media use.

  • The Client understands that the Content Creator is not acting as a traditional photographer or videographer and that the content produced is not a replacement for traditional wedding photography or videography.

  • The Content Creator does not direct, pose, or stage clients or guests.

  • Selected package and deliverables are outlined in the invoice. Any changes to the package must be communicated in writing and agreed upon by both parties. The Content Creator will confirm if changes affect pricing, and the invoice will be updated accordingly.

  • Wedding details including date, coverage start time, coverage end time and locations are outlined in the invoice. Any changes must be communicated in writing before the wedding day and approved by the Content Creator. If the wedding runs late, coverage will still conclude at the originally agreed time.

Payment Terms

  • Total fee is outlined in the invoice.

  • A non-refundable deposit of 30% is required to secure the booking. This deposit ensures the Content Creator reserves the Client’s wedding date.

  • The remaining balance is due 14 days before the wedding date.

  • If the final payment is not received by the due date, the Content Creator may refuse service and retain the deposit.

  • All payments are to be made via bank transfer (credit cards not accepted).

Cancellation Policy

  • If the Client cancels for any reason, the deposit is non-refundable.

  • Cancellations within 30 days of the wedding date require full payment of the remaining balance.

  • If the Client reschedules and provides 14 days or more notice, and the Content Creator is available, payments will transfer to the new date.

  • If less than 14 days’ notice is given, or if the Content Creator is unavailable on the new date, the booking will be cancelled. In this case, the deposit is forfeited and the remaining balance is due.

Content Limitations

  • The Content Creator will make every reasonable effort to capture key moments but cannot guarantee specific shots or people.

  • The Client acknowledges that candid content is subject to timing, lighting, weather, venue rules, and the natural flow of the day. Refunds will not be issued for these factors.

    • If the Client ends coverage early, the delivered gallery will be smaller, and no refund will be issued.

Delivery of Content

  • All content will be delivered via Google Drive.

  • Delivery timeframe: within 24–72 hours of the wedding date, unless otherwise agreed in writing.

Travel

  • Pre-agreed travel fees may apply.

  • If applicable, the travel fee will be outlined in the invoice.

Meals

  • For coverage exceeding 5 hours, one meal must be provided to the Content Creator.

  • For coverage 5 hours or under, no meal is required.

  • No content will be captured while the Content Creator is eating

Editing and Delivery

  • The Content Creator will curate and deliver an extensive gallery of moments captured.

  • Light editing (eg. trimming or exposure adjustments) may be applied.

  • Extensive editing is not included.

  • If additional reels are included in the package, they will be edited and delivered within the gallery. Editing may include trimming, sequencing clips, and applying light effects (eg. black & white filters, exposure adjustments).

  • Reels do not include music.

Content Usage

  • The Client receives personal-use rights to all delivered content.

  • Content may not be provided to magazines, newspapers, or other media without prior consultation with the Content Creator.

  • The Content Creator retains the right to use any content captured for portfolio, website, social media, advertising, and promotional purposes, unless the Client requests otherwise in writing.

    • If the Client prefers privacy, this must be communicated in writing prior to the wedding day (via consultation form or email).

Client Responsibilities

  • The Client must inform guests, vendors, and venue staff that a content creator will be present.

  • The Client is responsible for obtaining necessary permissions from venues or vendors.

  • The Content Creator must have reasonable access to key locations and moments.

  • The Client must inform the Content Creator of any logistical restrictions (eg. parking, access limits).

  • The Client understands that weather, lighting, crowding, or venue rules may affect the quality or quantity of footage.

  • The Client confirms they have reviewed the Content Creator’s previous work (available on @studiosarker Instagram) and approve of the Content Creators style.

  • The Client will provide timely communication and responses.

  • The Content Creator will only take direction from the Client.

  • The Content Creator must be the only professional content creator commissioned for the event.

File Storage

  • The Content Creator will store all files on Google Drive for 30 days after delivery.

    • After this period, the files may be permanently deleted, and the Content Creator is not responsible for lost or missing downloads.

    • Retrieval of files is not guaranteed, and if possible, will incur an additional fee.

Safety

  • The Content Creator has the right to work in a safe, respectful, and harassment-free environment.

  • Any form of harassment, discrimination, sexual misconduct, aggression, or unsafe behaviour from the Client, guests, or vendors will not be tolerated.

  • If at any time the Content Creator feels unsafe, harassed, or threatened, they may immediately leave the event without penalty. In such cases:

    • Coverage will end immediately.

    • No refunds will be issued for remaining coverage time.

    • The Content Creator will deliver any usable content captured.

  • The Client will be held responsible for ensuring that guests and vendors maintain appropriate conduct.

Liability

  • The Content Creator holds a current certificate of currency which can be supplied upon clients or venues request.

  • The Content Creator is not liable for failure to perform services due to circumstances beyond their control, including illness, injury, equipment failure, accidents, weather, or venue restrictions.

  • In such cases, liability is limited to a refund of all payments made.

  • The Content Creator may appoint a qualified replacement if unable to attend due to emergency or illness.

    • The Client will be notified as soon as possible.

    • Replacement is subject to availability and not guaranteed.

These Terms & Conditions are in place to provide clarity around what is included in the service, and to ensure both the Client and Content Creator are aligned and protected leading up to the event.

If you have any questions or concerns regarding these Terms & Conditions, please contact me at sarah@studiosarker.com prior to confirming your booking with a deposit payment.